March Exhibitor Communication
EVENT ESSENTIALS 2025
MARCH 2025
As we gear up for this year's event, we are providing this update to inform you about critical dates, new developments, and everything you need to know to maximize your participation. Stay tuned for timely updates and important reminders to ensure you're fully prepared for our best event.
Exciting News: Exhibitor-Hosted Programs Are Now Open!
We are thrilled to announce that the Exhibitor-Hosted Program application is available for DOWNLOAD HERE. This is your opportunity to take center stage and create unique, informative, educational, and balanced experiences to set your exhibition presence apart.What Are Exhibitor Hosted Programs (formerly known as Talking Tox)?
Exhibitor-Hosted Programs provide you with a premium platform to:
- Showcase your latest innovations
- Connect directly with key industry professionals
- Highlight your company's unique solutions and expertise
- Create memorable experiences for conference attendees
- Application Deadline: July 30, 2025
- Download the application for submission here.
- Program Duration: 55 minutes
- Timeslots are first-come, first-served. Include multiple session preferences. If your first-choice timeslot is full, every effort to accommodate your alternative preferences will be applied in the order requested. There are 4 session rooms per timeslot.
- You cannot reserve a session without a fully completed application.
These programs are highly competitive, and spaces fill up quickly. This is your chance to create a standout experience that will elevate your brand and leave a lasting impression on meeting attendees.
Maximize Your Visibility
Is your online exhibitor profile up to date? Take advantage of this powerful marketing tool. CLICK HERE to manage your organization's online profile page. By accessing the ACT Expo Event Portal, you can update your exhibitor directory listing and product categories and stay on top of tasks and important upcoming deadlines.Housing is Open for ACT's 46th Annual Meeting in Phoenix
The JW Marriott Desert Ridge is now accepting hotel reservations for this event. Please be vigilant against potential scams and housing pirates. Make your hotel reservations through the ACT Annual Meeting Housing Site. NOTE: Individual names are required to hold your reservation when registering your staff and/or associates. Room blocks without the guest name associated are subject to being released.Annual Meeting Support Opportunities
Showcase your organization through custom-branded marketing items distributed to all attendees. As a supporter, your logo and graphics will receive prominent visibility throughout the event.Exclusive Exhibitor Marketing Opportunities - (one item per company)
☐ Badge Lanyards – $3,500* SOLD
☐ Hotel Key Cards – $2,500* SOLD
☐ Hand Sanitizer – $1,500*
☐ Attendee Tote Bags – $3,000* SOLD
☐ Meeting Note Pads – $2,500*
Unique Event Supporter Opportunities*
-NEW- for 2025:
Popcorn Break Sponsorship—Create a memorable impression by sponsoring our Popcorn Break stations in the exhibit hall! Your brand will be prominently featured while attendees enjoy fresh popcorn throughout the show hours.
☐ Popcorn in the Exhibit Hall* – $2,500* (2 Opportunities, Monday or Tuesday)
☐ Poster Session in the Exhibit Hall, Monday – $5,000 SOLD
☐ Breakfast Reception in the Exhibit Hall, Tuesday – $2,500 (2-Opportunities)
Reminder – Important Details:
* Exhibitor is responsible for the cost of the item, and any fees related to item production
* All artwork for the marketing materials must be pre-approved by ACT before production. More instructions will follow when the reservation is made.
* Marketing item sponsors receive recognition at the ACT Annual Meeting.
* Items to be branded with your logo/graphic and the ACT Annual Meeting logo.
* Full payment of the sponsorship fee is due in advance of production.
Don't wait to reserve your preferred marketing item. For more information, please download our 2025 Exhibitor Advertising & Marketing Form or contact exhibits@actox.org.
Join Our Growing Network of Corporate Members—Become A Corporate Partner
For over four decades, ACT has been at the forefront of advanced toxicology science and has fostered a vibrant community of professionals dedicated to safety and innovation. Our mission centers on three core pillars: Educate, Lead, and Serve the diverse needs of the toxicology community.Why Join as a Corporate Member?
Corporate membership offers your organization direct access to our thriving professional community and comprehensive resources. By becoming a corporate member, you demonstrate your vested interest in advancing the field of toxicology while gaining recognition through the College’s extensive, well-respected presence in the scientific community.
Corporate support is essential to the College's continued success and achieving its goals. The benefits of membership include:
ACT Corporate Partner ($3,500 per year):
- Five complimentary job postings ($995 value)
- Enhanced listing with a hyperlink in the membership newsletter
- Recognition at the ACT Annual Meeting
- One Exhibitor Priority Point for companies who also exhibit at the Annual Meeting
- One blog post on the ACTalks blog with your unique content
- Logo on the ACT website home page
- ACT Corporate Member logo for use on your company website
- Enhanced listing on the ACT website with your logo, company description (30 words), and hyperlink to your company’s website.
Join Us in Advancing Toxicology Science
Your corporate membership supports our mission while providing valuable benefits and opportunities to your organization. Together, we can continue to advance the field of toxicology, foster innovation, and develop the next generation of toxicology leaders.
Contact our membership team today to learn more about corporate membership levels and benefits customized to your organization’s needs, or fill out the Corporate Membership Application and return it to kcook@actox.org.
To enhance your brand and expand your influence, click here to apply.
Your corporate membership supports our mission while providing valuable benefits and opportunities to your organization. Together, we can continue to advance the field of toxicology, foster innovation, and develop the next generation of toxicology leaders.
Contact our membership team today to learn more about corporate membership levels and benefits customized to your organization’s needs, or fill out the Corporate Membership Application and return it to kcook@actox.org.
To enhance your brand and expand your influence, click here to apply.
EVENT ESSENTIALS 2025
JANUARY 2025
Welcome to ACT's Event Essentials Update
As we gear up for this year's event, we are re-introducing this monthly update to inform you about critical dates, new developments, and everything you need to know to maximize your participation. Stay tuned for timely updates and important reminders to ensure you're fully prepared for our best event. Have questions? Contact: Karen Cook, ACT Exhibits Manager.
Exhibitor 50% Deposit Now Due
Important Notice: Deposits Due
Thank you to all organizations who have submitted their deposits on time – we appreciate your prompt payment.For those with outstanding balances, please note the deposit deadline of January 15 has passed. As outlined in your exhibit space contract's Rules and Regulations, the 50% deposit for your booth space was due by January 15, 2025. This required deposit secures your space allocation and ensures your company is included in all pre-show promotions. Exhibitors who have not submitted their deposit by the deadline risk losing their booth location and may be relocated or waitlisted.
To process your payment, please log in to the Exhibitor Service Center to check your balance due and make your booth payment immediately.
Or you may LOGIN to the Event Portal to pay your invoice:
- Click here to login securely to your exhibitor portal, to get started.
- Choose Forgot Password / First Time Login
- Enter the email address that matches the contact on file with show management
- An email will be sent from Events IdP
- Subject: Reset Your Password
- Click the reset password hyperlink
- Choose a new password & login
- Watch the Exhibitor Hub Tour for a step-by-step guide.
Let's Get Started — Exhibitor Online Profile
Maximize Your Visibility
Your exhibitor profile is now open for updates in our online exhibitor portal. Take advantage of this powerful marketing tool.CLICK HERE to manage your organization's online profile page. By accessing the ACT Expo Event Portal you can update your exhibitor directory listing, and product categories, and stay on top of tasks and important upcoming deadlines,
Available Marketing Items — Exclusive
Transform Visibility into Opportunity through Custom-Branded Marketing Items
Showcase your organization through custom-branded marketing items distributed to all attendees. As a supporter, your logo and graphics will receive prominent visibility throughout the event.
Exclusive Exhibitor Marketing Opportunities - (one item per company)
☐ Badge Lanyards – $3,500*☐ Hotel Key Cards – $2,500* SOLD
☐ Hand Sanitizer – $1,500*
☐ Attendee Tote Bags – $3,000* SOLD
☐ Meeting Note Pads – $2,500*
Special Event Supporter Opportunities*
-NEW- for 2025:
Popcorn Break Sponsorship—Create a memorable impression by sponsoring our Popcorn Break stations in the exhibit hall! Your brand will be prominently featured while attendees enjoy fresh popcorn throughout the show hours.
☐ Poster Session in the Exhibit Hall, Monday – $5,000
☐ Breakfast Reception in the Exhibit Hall, Tuesday – $2,500 (2-Opportunities)
Reminder – Important Details:
* All artwork for the marketing materials must be pre-approved by ACT before production. More instructions will follow when the reservation is made.
* Marketing item sponsors receive recognition at the ACT Annual Meeting.
* Items to be branded with your logo/graphic and the ACT Annual Meeting logo.
* Full payment of the sponsorship fee is due in advance of production.
Don't wait to reserve your preferred marketing item – please download our 2025 Exhibitor Advertising & Marketing Form or contact exhibits@actox.org for more information.
Corporate Membership Opportunities
Join Our Growing Network of Corporate Members—Become A Corporate Partner
For over four decades, ACT has been at the forefront of advanced toxicology science and has fostered a vibrant community of professionals dedicated to safety and innovation. Our mission centers on three core pillars: Educate, Lead, and Serve the diverse needs of the toxicology community.
Why Join as a Corporate Member?
Corporate membership offers your organization direct access to our thriving professional community and comprehensive resources. By becoming a corporate member, you demonstrate your vested interest in advancing the field of toxicology while gaining recognition through the College’s extensive, well-respected presence in the scientific community.
Corporate support is essential to the College's continued success and achieving its goals. The benefits of membership include:
ACT Corporate Partner ($3,500 per year):
- Five complimentary job postings ($995 value)
- Enhanced listing with a hyperlink in the membership newsletter
- Recognition at the ACT Annual Meeting
- One Exhibitor Priority Point for companies who also exhibit at the Annual Meeting
- One blog post on the ACTalks blog with your unique content
- Logo on the ACT website home page
- ACT Corporate Member logo for use on your company website
- Enhanced listing on the ACT website with your logo, company description (30 words), and hyperlink to your company’s website.
Join Us in Advancing Toxicology Science
Your corporate membership supports our mission while providing valuable benefits and opportunities to your organization. Together, we can continue to advance the field of toxicology, foster innovation, and develop the next generation of toxicology leaders.
Contact our membership team today to learn more about corporate membership levels and benefits customized to your organization’s needs or fill out the Corporate Membership Application and return to mailto:kcook@actox.org.
Enhance your brand and expand your influence — to apply click here.