EVENT ESSENTIALS 2025

JANUARY 2025

Welcome to ACT's Event Essentials Update

As we gear up for this year's event, we are re-introducing this monthly update to inform you about critical dates, new developments, and everything you need to know to maximize your participation. Stay tuned for timely updates and important reminders to ensure you're fully prepared for our best event. Have questions? Contact: Karen Cook, ACT Exhibits Manager.

Exhibitor 50% Deposit Now Due

Important Notice: Deposits Due

Thank you to all organizations who have submitted their deposits on time – we appreciate your prompt payment.

For those with outstanding balances, please note the deposit deadline of January 15 has passed. As outlined in your exhibit space contract's Rules and Regulations, the 50% deposit for your booth space was due by January 15, 2025. This required deposit secures your space allocation and ensures your company is included in all pre-show promotions. Exhibitors who have not submitted their deposit by the deadline risk losing their booth location and may be relocated or waitlisted.

To process your payment, please log in to the Exhibitor Service Center to check your balance due and make your booth payment immediately. 
 

Or you may LOGIN to the Event Portal to pay your invoice:

  • Click here to login securely to your exhibitor portal, to get started.
  • Choose Forgot Password / First Time Login
    • Enter the email address that matches the contact on file with show management 
    • An email will be sent from Events IdP
      • ​Subject: Reset Your Password 
      • Click the reset password hyperlink
    • Choose a new password & login 
    • Watch the Exhibitor Hub Tour for a step-by-step guide.
We encourage you to watch this video to navigate the new exhibitor portal: https://vimeo.com/886561725/cadf1cabf1.

Let's Get Started — Exhibitor Online Profile

Maximize Your Visibility

Your exhibitor profile is now open for updates in our online exhibitor portal. Take advantage of this powerful marketing tool.
 
CLICK HERE to manage your organization's online profile page. By accessing the ACT Expo Event Portal you can update your exhibitor directory listing, and product categories, and stay on top of tasks and important upcoming deadlines, 

Available Marketing Items — Exclusive

Transform Visibility into Opportunity through Custom-Branded Marketing Items

Showcase your organization through custom-branded marketing items distributed to all attendees. As a supporter, your logo and graphics will receive prominent visibility throughout the event.

Exclusive Exhibitor Marketing Opportunities - (one item per company)

☐    Badge Lanyards – $3,500*
☐    Hotel Key Cards – $2,500* SOLD
☐    Hand Sanitizer – $1,500*
☐    Attendee Tote Bags – $3,000* SOLD
☐    Meeting Note Pads – $2,500*
 

Special Event Supporter Opportunities*  

-NEW- for 2025:
Popcorn Break Sponsorship—Create a memorable impression by sponsoring our Popcorn Break stations in the exhibit hall! Your brand will be prominently featured while attendees enjoy fresh popcorn throughout the show hours.

☐    Popcorn in the Exhibit Hall* – $2,500* (2 Opportunities, Monday or Tuesday)
☐    Poster Session in the Exhibit Hall, Monday – $5,000 
☐    Breakfast Reception in the Exhibit Hall, Tuesday – $2,500 (2-Opportunities)


Reminder – Important Details:

*    Exhibitor is responsible for the cost of the item, and any fees related to item production
*    All artwork for the marketing materials must be pre-approved by ACT before production. More instructions will follow when the reservation is made.
*    Marketing item sponsors receive recognition at the ACT Annual Meeting.
*    Items to be branded with your logo/graphic and the ACT Annual Meeting logo.
*    Full payment of the sponsorship fee is due in advance of production.
 
Don't wait to reserve your preferred marketing item – please download our 2025 Exhibitor Advertising & Marketing Form or contact exhibits@actox.org for more information.

Corporate Membership Opportunities

Join Our Growing Network of Corporate Members—Become A Corporate Partner

For over four decades, ACT has been at the forefront of advanced toxicology science and has fostered a vibrant community of professionals dedicated to safety and innovation. Our mission centers on three core pillars: Educate, Lead, and Serve the diverse needs of the toxicology community.

Why Join as a Corporate Member?

Corporate membership offers your organization direct access to our thriving professional community and comprehensive resources. By becoming a corporate member, you demonstrate your vested interest in advancing the field of toxicology while gaining recognition through the College’s extensive, well-respected presence in the scientific community.
Corporate support is essential to the College's continued success and achieving its goals. The benefits of membership include:

ACT Corporate Partner ($3,500 per year):

  • Five complimentary job postings ($995 value)
  • Enhanced listing with a hyperlink in the membership newsletter
  • Recognition at the ACT Annual Meeting
  • One Exhibitor Priority Point for companies who also exhibit at the Annual Meeting
  • One blog post on the ACTalks blog with your unique content
  • Logo on the ACT website home page
  • ACT Corporate Member logo for use on your company website
  • Enhanced listing on the ACT website with your logo, company description (30 words), and hyperlink to your company’s website.
     

Join Us in Advancing Toxicology Science

Your corporate membership supports our mission while providing valuable benefits and opportunities to your organization. Together, we can continue to advance the field of toxicology, foster innovation, and develop the next generation of toxicology leaders.

Contact our membership team today to learn more about corporate membership levels and benefits customized to your organization’s needs or fill out the Corporate Membership Application and return to mailto:kcook@actox.org.


Enhance your brand and expand your influence — to apply click here.